The following is the complete text of minutes of the CACC Board of Directors meetings for 1997. The text noted by "XXX" has been "redacted" (deleted) by the CACC to prevent public disclosure claiming an exemption under the Freedom of Information Law (FOIL) section notated in brackets.
MINUTES
BOARD MEETING -2/5/97 - 2:00 p.m.
Location: 1133 Sixth Avenue, Rm. 24C
New York, New York
Board Members and Officers present:
John Doherty, Chairman
Lia Albo, Director
Todd Davis, Director and Treasurer
Rosemary Joyce, Director
Wilfredo Lopez, Alternate Director
Martin Kurtz, Executive Director
Douglas Mansfield, Secretary
The meeting commenced at approximately 2:00 p.m. The Board went into executive session. The Board came out of executive session. There being no other business to discuss before the meeting, the meeting was adjourned.
Douglas M. Mansfield
Secretary of Corporation (Seal)
Adopted by 2-0, 2 abstained vote
on Sept. 9, 1997
MINUTES
BOARD MEETING -3/31/97 -10:00 a.m.
Location: 125 Worth Street, Rm. 720
New York, New York
Board Members and Officers present:
John Doherty, Chairman
Lia Albo, Director
Todd Davis, Director and Treasurer
Dr. Margaret Hamburg, Director
Yolanda Jimenez Director
Rosemary Joyce, Director
Dr. Louise Murray, Director
Michael Pastore, Acting Secretary
The meeting commenced at approximately 11:15 am. There was a discussion regarding the Executive Director position. An interview was scheduled for April 18, 1997. Mr. Doherty suggested that, in light of the City Council's request and other pressing matters the Board considers an acting Director until such time that an Executive Director is found. He stressed his concern for someone who could deal with the City Council and suggested XXXXXX[872g] as a candidate for the acting Executive Director position. Mr. Doherty stated that he was in receipt of XXXXXX[872g] resume. XXXXXX[872g] worked as an analyst in City Government for a number of years and as first Deputy Commissioner in the Juvenile Justice System. [The person referred to in this paragraph is Edward Allocco.] XXXXXX
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Mr. Doherty stated that a resolution would have to be passed to appoint an acting executive director. XXXXXXX
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Dr. Murray asked about electing a new chairman. Dr. Hamburg suggested that this matter be shelved for a while, at least until after a new executive director is in place. She expressed how impressed she has been with Mr. Doherty's leadership as chairman of the CACC Board. Dr.Hamburg informed the members that this was her last meeting. She reflected on her thoughts when the ASPCA announced their decision not to continue the service and noted that the CACC has much to be proud of. Dr. Hamburg commended the Board for being strong and committed and made reference to Martin Kurtz, the previous executive director who she noted deserves credit for the smooth transition. Mr. Doherty thanked Dr. Hamburg for her contributions and wished her all the best in her new assignment.
There being no other business to discuss before the meeting the meeting was adjourned.
/s/ Douglas M. Mansfield
Secretary of Corporation (Seal)
Adopted by 2-0, 2 abstained vote
on Sept. 9, 1997
MINUTES
BOARD MEETING 6/11/97 -10:00 a.m.
Location: 1133 Sixth Avenue, Rm. 248
New York, New York
Board Members and Officers present:
John Doherty, Chairman
Lia Albo, Director
Dr. Benjamin Mojica, Director
Todd Davis, Director and Treasurer
Rosemary Joyce, Director
Louise Murray, DVM - Director
Douglas Mansfield, Secretary
The Board went into executive session at approximately 12:30 pm. The Board came out of executive session at approximately 1:00 pm.
The minutes of the meeting of December 2, 1996 was approved by a 6 - 0 vote. Mr. Mansfield discussed the annual signing of Conflict of Interest statements. Mr. Mansfield noted that the Board needed to ratify the use of outside auditors, Lutz & Carr. He added that this should have been done in January at an Annual Meeting but because the Executive Director resigned some issues were never attended to. Mr. Mansfield referred to the recent eighteen-month audit report issued by Lutz & Carr which was in each director's package. Approval was granted by a 6- 0 vote to ratify the use of Lutz & Carr for 1997. Mr. Mansfield stated that a Management letter will be issued. Ratification of the present check signatories was approved by a 5- 0 vote, Todd Davis abstained since he is one of the signatories.
Mr. Hank Gessman, Controller discussed his review of the City contract and referred to the request for certain funds to be segregated. He further presented his suggestions for a third Republic Bank account specifically for contributions, donations, grants, etc. Mr. Gessman explained the operation of the Chase and Republic bank accounts. He noted that the Republic National Bank account set up for donations is credited with other revenues such as shelter activity fees and sale of accessories. The second Republic National Bank account is specifically for adoption fees. Mr. Mansfield explained the contract provision that requires a certain amount of shelter activity fees be credited toward the City contract. He also cited reasons why shelter activity fees should be kept separate from donations. The opening of a new account for donations with Republic National Bank was approved by 6~ vote. The present signing arrangement will apply to this account.
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Mr. Mansfield referred to the Third Amendment to the contract with the City of New Yorkwhich the Board is required to ratify. He added that the CACC has been operating under this contract since January 1997. Ms. Joyce referred to a meeting with Deputy Mayor Randy Mastro who was advised of the CACC's advertising budget problems, and stated that he would make sure there was no cut in advertising. Mr. Doherty promised to speak with Mr. Mastro about this matter.
Mr. Gessman explained the budget for 1997. Mr. Davis asked about the term salary accrual and was informed that it refers to positions that are not filled. Mr. Doherty asked about the budget for advertising. It was noted that according to the City, advertising is included in the miscellaneous account. Mr. Gessman referred to the March year to date figures and noted the favorable and unfavorable variances. The personnel expense showed a favorable variance because of the vacant positions and OTPS showed an unfavorable variance. He made specific reference to the total OTPS variance and suggested that reports for April and May be prepared to see if the trend continues. He also suggested that reports be prepared on a monthly basis. Mr. Davis noted that he had requested this type of report earlier in the year.
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Mr. Gessman announced his resignation from the CACC. He was offered a position with one of the firms he interviewed with prior to coming to CACC. Mr. Gessman explained that his acceptance was based on the fact that he would be saving a lot of travel time since his new job is only 20 minutes from his home and included a significant pay increase. Mr. Mansfield commended Mr. Gessman for the work he had done.
In light of Mr. Gessman's resignation, Mr. Davis enquired about the City providing the CACC with someone to help. Mr. Doherty promised to speak with the Director of OMB. Mr. Doherty expressed his thanks to Mr. Gessman for the presentation.
The Board went into executive session. The Board came out of executive session. There being no other business before the meeting, the meeting was adjourned.
/s/ Douglas M. Mansfield
Secretary of Corporation (Seal)
Adopted by 2-0, 2 abstained vote
on Sept. 9, 1997
MINUTES
BOARD MEETING 6/23/97 -12:00 p.m.
Location: 1133 Sixth Avenue, Rm. 24D
New York, New York
Board Members and Officers present:
John Doherty, Chairman (available by telephone)
Yolanda Jimenez Director (available by telephone)
Dr. Daniel Ricciardi, Director (available by telephone)
Lia Albo, Director
Dr. Benjamin Mojica, Director
Arlene Pedone, Director
Todd Davis, Director and Treasurer
Douglas Mansfield, Secretary
The meeting commenced at approximately 12:30 pm. This meeting was called to discuss the Board's plan for filling the vacancy in the office of the Executive Director. Mr. Doherty welcomed the new Board members Dr. Daniel Ricciardi and Arlene Pedone.
Mr. Doherty explained to the members that while the search continues for a permanent executive director, the City has agreed to provide the CACC with a City manager, Marilyn Haggerty-Blohm who will act as executive director. Mr. Doherty stated that he had known Ms. Haggerty-Blohm for a number of years. She is very capable of managing the operations of the CACC until such time that a permanent executive director is appointed.
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Mr. Doherty made a motion for Marilyn Blohm to act as Executive Director.This was seconded and approved by a 5 - 2 vote. Mr. Davis and Ms. Albo voted against approval. The Resolution stated 'the CACC appoints Marilyn Blohm as acting Executive Director while the CACC continues to search for a permanent Executive Director'.
Yolanda Jimenez signed off the telephone at approximately 12:50 pm.
There was a discussion regarding setting up a search committee responsible for finding an executive director. A motion was made to set up the search committee and approved by a vote of 6 - 0. The committee is composed of John Doherty, Todd Davis and Lia Albo. Dr. Ricciardi signed off at approximately 1:00 pm. Mr. Doherty signed off at approximately 1:03 pm.
There being no other business before the meeting, the meeting was adjourned.
/s/ Douglas M. Mansfield
Secretary of Corporation (Seal)
Adopted by 4-0 vote
on Sept. 9, 1997
MINUTES
BOARD MEETING -9/9/97 -1:00 p.m.
Location: 1133 Sixth Avenue, Rm. 24B
New York, New York
Board Members and Officers present:
John Doherty, Chairman
Lia Albo, Director
Dr. Benjamin Mojica, Director
Arlene Pedone, Director
Dr. Daniel Ricciardi, Director (available by telephone)
Marilyn Haggerty-Blohm, Acting Executive Director
Douglas Mansfield, Secretary
The meeting commenced at approximately 1:15 p.m.
Dr. Daniel Ricciardi requested that the Board meeting be held in the mornings since it is not convenient for him to attend in the afternoons.
The minutes of the meeting of June 23rd was approved by a 4 - 0 vote. The minutes of The June 11th, March 31st, and February 5th meetings were approved by a 2-0 vote.
Ms. Haggerty-Blohm, Acting Executive Director presented her report. She stated that several issues needed to be addressed and with the cooperation of the staff, there has been significant improvement. One primary area of concern is the fiscal operations of the CACC. Ms. Haggerty-Blohm mentioned that the CACC had several Comptrollers in a short time and recently a new Comptroller from a not-for-profit organization was hired. She noted that apart from the budget provided by the Department of Health there was no operating budget that reflected the actual expenditure of the CACC. Ms. Haggerty Blohm stated that as of January 1, 1998 and as part of the contract with the Department of Health, there will be a budget that reflects the operations of CACC which will track how expenditures are being made at the shelters and at 11 Park Place. Ms. Haggerty Blohm announced that the City has agreed through the Mayor's Office of Operations for the CACC to have, on loan, the services of an Urban Fellow, a graduate from a grad school. This individual will work with senior management at CACC on the development of standard operating procedures for fiscal, adoption, intake and veterinary protocols which will enable everyone to be familiar with current operating policies. It is hoped that this will be done electronically so that updating could be simple and effective. Ms. Haggerty-Blohm made reference to adoptions, a vital area of the CACC's operations which has gotten less attention than other areas and alluded this to the organization developing in its stride. She added that even though statistics show that adoptions are on the increase each year, in her opinion there is still need for greater focus in this area. Ms. Haggerty-Blohm noted the support of the senior staff of the CACC in working to set up a program whereby adoptions would get more attention. She announced that the CACC recently received a grant from the Krumholz Foundation which would allow the CACC to hire a consultant on a short term basis to develop an adoptions program with an independent focus, separate from the control elements of the CACC. Ms. Albo asked if the CACC could not consult with other facilities thereby eliminating the cost of hiring a consultant. Ms. Haggerty-Blohm stated that there has been communication with other facilities but what the CACC really need is an expert to select the best approach instead of various facilities wanting to do things their way. She further stated that once the consultant has reviewed the adoption program the City is willing to provide an Adoptions Coordinator to oversee adoptions in all the shelters.
Ms. Haggerty-Blohm discussed the work being done at the Brooklyn shelter. She mentioned that with the help of Shoreline, new cages will be redesigned to better house the animals. One of the suggestions to the City for the Manhattan shelter is that the garage be converted into an intake and holding area. Adoptions would then be transferred to the second floor which would improve the environment for this program. All the cages in Manhattan will be redesigned. She noted that a walk through of the Manhattan shelter with consultants of the Department of Design and Construction is scheduled for the following week.
Ms. Haggerty-Blohm announced that an advertising campaign is scheduled to begin in mid September and the IAMS company has agreed to sponsor a Pet Appreciation Day scheduled for November 1st. This event will be held in Queens and Staten Island at two convenient locations, and the Borough Presidents have agreed to co-sponsor the event with the CACC. She explained that this venture will be a way for people to get to know the CACC in a positive way. There will also be a mini-adoptathon in Manhattan on October 5th, the day of the blessing of the animals.
Ms. Haggerty-Blohm noted the increase in adoptions and a decline in euthanasia from June 1996 to June 1997. She stated that all animals taken by North Shore Animal League are now being micro-chipped and discussions are underway as to how the CACC will be reimbursed for the micro-chip, possibly in the form of a yearly grant. After meeting with personnel from the IAMS company the CACC has agreed to continue purchasing food from the company. It was noted that there is need for more focus on security especially at the full service shelters. With regard to staff training issues, Ms. Haggerty-Blohm-stated that she had meetings with the ASPCA and NSAL. Dr. Ricciardi requested a report that reflects current spending. Ms. Haggerty-Blohm informed Dr. Ricciardi that on January 1, 1998, the CACC will enter into a new contract with the City and it may be possible to provide some information in another two or three months. Dr. Ricciardi stated that at the moment he did not know what the current budget figures were. Ms. Haggerty-Blohm promised to furnish him with some information. Mr. Doherty asked about the volunteer program and was informed that there is need for more volunteers to work in certain areas at the CACC. Dr. [sic] Doherty supported the need for more statistical reports on intake, adoption, spay/neuter and euthanasia, for comparison. He also referred to the Chameleon system. Ms. Haggerty-Blohm explained the Chameleon system and how it will benefit the CACC. She noted that there were several difficulties along the way in trying set up the system, however, it seems that the technical difficulties are now being resolved. Discussions are being held with DOH toward getting this system in place hopefully by the end of 1997. Mr. Doherty asked the members opinion of how often a meeting should be held. It was agreed that meetings will be held bi-monthly. Dr. Mojica asked about the vacant building adjacent to the Brooklyn shelter. Ms. Haggerty-Blohm explained that there are a number of options for the building and proposals will be presented to the Board at a later date.
The meeting went into executive session at approximately 2:10 p.m. The meeting came out of executive session.
There being no other business to discuss before the meeting, the meeting was adjourned.
/s/ Douglas M. Mansfield
Secretary of Corporation (Seal)
Adopted by 5-0 vote
on Nov. 18, 1997
MINUTES
BOARD MEETING -11/18/97 - 10:30 a.m.
Location: 125 Worth Street, Rm. 720
New York, New York
Board Members and Officers present:
John Doherty, Chairman
Lia Albo, Director
Dr. Benjamin Mojica, Director
Todd Davis, Director (available by telephone)
Yolanda Jimenez, Director
Arlene Pedone, Director
Dr. Daniel Ricciardi, Director
Marilyn Haggerty-Blohm, Acting Executive Director
Douglas Mansfield, Secretary
The meeting was called to order at approximately 10:35 a.m. Mr. Davis called in about the same time. The minutes of the meeting of September 9, 1997 were approved by a 5-0 vote. Yolanda Jimenez and Lia Albo arrived after approval of the minutes. Mr. Doherty asked about the services of the Urban Fellow to which Ms. Haggerty-Blohm stated that a graduate student at Columbia University from the Mayor's Office of Operations will be on loan to the CACC to work on operating procedures. Ms. Haggerty-Blohm noted that "Pet Appreciation Day" was rained out. She further stated that all dogs sent to North Shore Animal League are micro-chipped and they have agreed to pay CACC $30,000.
Budget
Ms. Haggerty-Blohm distributed a budget report to the members. She explained that the 1997 projected budget of 5.7 million dollars represents CACC expenditures and exceeds the 1997 adopted budget of 5.4 million dollars, part of which will be absorbed through revenue. It was noted that the CACC was working with the Department of Health to clear the deficit. The City has committed to an additional amount of $532,000, so the CACC is expected to start the new year with 6.2 million dollars. Ms. Haggerty-Blohm noted that most of the $532,000 will go toward staffing and some toward advertising, equipment purchases, more computers for the shelter so that every ward would be Chameleon accessible. She stated that the budget did not show the other CACC expenses which are handled by the City. Discussions are being held with DOH to have a budget that reflects these expenses. Dr. Ricciardi asked whether the expenses for 'special events' is taken from the advertising budget. Ms. Haggerty Blohm explained that usually a donation is made for these events. Mr. Davis asked if the CACC showed a shortfall. Ms. Haggerty-Blohm stated that for fiscal 1997 there will be a deficit of about $310,000 but that it was her expectation that as the contract is negotiated before the end of the calendar year, between the CACC's revenue and the City's commitment the new year will begin without a deficit. She explained the grants and contributions as outlined in a document distributed to the members. Mr. Davis noted his idea for a monthly budget and for the Board to be informed at each meeting. Ms. Haggerty-Blohm referred to the fact that there was no previous budget structure for the organization and noted the changes whereby each shelter will be given an operating budget, and the monthly accounting could commence in January 1998. Mr. Doherty asked that future budgets reflect all the income.
Rehab Work in Brooklyn and Manhattan
Ms. Haggerty-Blohm reported on the status of the rehab work on Brooklyn and Manhattan shelters. She noted that there have been changes in the design for both shelters. Rehab work in Brooklyn has expanded beyond the code compliance to facilitate the operations of an animal shelter. The adoption facilities will be moved to the front of the building so that individuals coming into the shelter to adopt will not come in contact with other animals held in the shelter. This project is expected to be completed over the Summer of 1998. The garage at the Manhattan shelter which is used for storage will be converted into an intake and holding facility which would allow for additional space in the main building to be used for adoption purposes. Animals for adoption will be on the second floor where individuals after being pre-screened on the first floor, can interact with them which will help the adopter in selecting the right pet. Ms. Haggerty-Blohm stated that the CACC is working on the design for the Manhattan shelter with the Department of Health and the Department of Design and Construction, and renovation should begin immediately following the completion of work on the Brooklyn shelter.
Spay/Neuter
Ms. Haggerty-Blohm discussed the spaying and neutering of animals adopted from the Brooklyn shelter. She noted that current arrangements with a participating veterinarian to have animals from the Brooklyn shelter spayed or neutered will be bid out in approximately January 1998. Dr. Ricciardi suggested that an area be set up in the Brooklyn shelter to facilitate this procedure where veterinarians would come in on different days. Ms. Haggerty-Blohm explained that there is a clinic in Brooklyn which is the section under renovation and discussion is under way to determine the operation of the clinic that would be beneficial to the CACC. She added that recommendations will be presented to the Board shortly. Mr. Doherty asked about increasing the Manhattan shelter spay/neuter rate. Ms. Haggerty-Blohm stated that the spay/neuter rate at the Manhattan shelter is around 70% which is a significant improvement. Ms. Albo noted that her clinic receives animals that were adopted out and that are of age to be altered prior to adoption. Ms. Haggerty-Blohm explained that if an animal is not physically fit to withstand the stress of the surgery, and the adopter seems responsible then the animal is adopted out with the expectation that the adopter will have the surgery done as soon as possible. Ms. Haggerty-Blohm informed the meeting that the CACC has sent a proposal to the American Humane Association for training of participating veterinarians in early spay/neuter procedures. She discussed the extent of the proposal.
Statistics - FY '97
Ms. Haggerty-Blohm noted that forms used to submit this data will be revised to provide a clearer understanding of the figures. She also offered a detailed explanation of the breakdown of the numbers.
Volunteer Program
Ms. Haggerty-Blohm noted that volunteer program is on going at the Staten Island Pet Receiving Facility, Manhattan and Brooklyn shelters. She stated that an ad was placed in the New York Times for a Director of Adoptions and Volunteer Services who once on board will be responsible for both programs.
Executive Director
Mr. Doherty noted that as Acting Director of the CACC, Ms. Haggerty-Blohm has been very effective much to the benefit of the CACC. Mr. Doherty stated that Ms. Haggerty Blohm will continue as Acting Executive Director until such time that a permanent Executive Director is found. There was a discussion regarding time constraints and the search for a new director. Mr. Doherty suggested that this matter be discussed at the next Board meeting by which time Ms. Haggerty-Blohm may be in a position to inform the Board of her length of stay.
Other Business
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XXXXXXXXX Proposed Resolution 97.04 was approved by a 7-0 vote.
The meeting went into executive session. The meeting came out of executive session.
There being no other business before the meeting, the meeting was adjourned.
/s/ Douglas M. Mansfield
Secretary of Corporation (Seal)
Adopted by 6-O vote
on Feb. 4, 1998
MINUTES
BOARD MEETING -2/5/97 - 2:00 p.m.
Location: 1133 Sixth Avenue, Rm. 24C
New York, New York
Board Members and Officers present:
John Doherty, Chairman
Lia Albo, Director
Todd Davis, Director and Treasurer
Rosemary Joyce, Director
Wilfredo Lopez, Alternate Director
Martin Kurtz, Executive Director
Douglas Mansfield, Secretary
The meeting commenced at approximately 2:00 p.m. The Board went into executive session. The Board came out of executive session. There being no other business to discuss before the meeting, the meeting was adjourned.
Douglas M. Mansfield
Secretary of Corporation (Seal)
Adopted by 2-0, 2 abstained vote
on Sept. 9, 1997
MINUTES
BOARD MEETING -3/31/97 -10:00 a.m.
Location: 125 Worth Street, Rm. 720
New York, New York
Board Members and Officers present:
John Doherty, Chairman
Lia Albo, Director
Todd Davis, Director and Treasurer
Dr. Margaret Hamburg, Director
Yolanda Jimenez Director
Rosemary Joyce, Director
Dr. Louise Murray, Director
Michael Pastore, Acting Secretary
The meeting commenced at approximately 11:15 am. There was a discussion regarding the Executive Director position. An interview was scheduled for April 18, 1997. Mr. Doherty suggested that, in light of the City Council's request and other pressing matters the Board considers an acting Director until such time that an Executive Director is found. He stressed his concern for someone who could deal with the City Council and suggested XXXXXX[872g] as a candidate for the acting Executive Director position. Mr. Doherty stated that he was in receipt of XXXXXX[872g] resume. XXXXXX[872g] worked as an analyst in City Government for a number of years and as first Deputy Commissioner in the Juvenile Justice System. [The person referred to in this paragraph is Edward Allocco.] XXXXXX
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Mr. Doherty stated that a resolution would have to be passed to appoint an acting executive director. XXXXXXX
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Dr. Murray asked about electing a new chairman. Dr. Hamburg suggested that this matter be shelved for a while, at least until after a new executive director is in place. She expressed how impressed she has been with Mr. Doherty's leadership as chairman of the CACC Board. Dr.Hamburg informed the members that this was her last meeting. She reflected on her thoughts when the ASPCA announced their decision not to continue the service and noted that the CACC has much to be proud of. Dr. Hamburg commended the Board for being strong and committed and made reference to Martin Kurtz, the previous executive director who she noted deserves credit for the smooth transition. Mr. Doherty thanked Dr. Hamburg for her contributions and wished her all the best in her new assignment.
There being no other business to discuss before the meeting the meeting was adjourned.
/s/ Douglas M. Mansfield
Secretary of Corporation (Seal)
Adopted by 2-0, 2 abstained vote
on Sept. 9, 1997
MINUTES
BOARD MEETING 6/11/97 -10:00 a.m.
Location: 1133 Sixth Avenue, Rm. 248
New York, New York
Board Members and Officers present:
John Doherty, Chairman
Lia Albo, Director
Dr. Benjamin Mojica, Director
Todd Davis, Director and Treasurer
Rosemary Joyce, Director
Louise Murray, DVM - Director
Douglas Mansfield, Secretary
The Board went into executive session at approximately 12:30 pm. The Board came out of executive session at approximately 1:00 pm.
The minutes of the meeting of December 2, 1996 was approved by a 6 - 0 vote. Mr. Mansfield discussed the annual signing of Conflict of Interest statements. Mr. Mansfield noted that the Board needed to ratify the use of outside auditors, Lutz & Carr. He added that this should have been done in January at an Annual Meeting but because the Executive Director resigned some issues were never attended to. Mr. Mansfield referred to the recent eighteen-month audit report issued by Lutz & Carr which was in each director's package. Approval was granted by a 6- 0 vote to ratify the use of Lutz & Carr for 1997. Mr. Mansfield stated that a Management letter will be issued. Ratification of the present check signatories was approved by a 5- 0 vote, Todd Davis abstained since he is one of the signatories.
Mr. Hank Gessman, Controller discussed his review of the City contract and referred to the request for certain funds to be segregated. He further presented his suggestions for a third Republic Bank account specifically for contributions, donations, grants, etc. Mr. Gessman explained the operation of the Chase and Republic bank accounts. He noted that the Republic National Bank account set up for donations is credited with other revenues such as shelter activity fees and sale of accessories. The second Republic National Bank account is specifically for adoption fees. Mr. Mansfield explained the contract provision that requires a certain amount of shelter activity fees be credited toward the City contract. He also cited reasons why shelter activity fees should be kept separate from donations. The opening of a new account for donations with Republic National Bank was approved by 6~ vote. The present signing arrangement will apply to this account.
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Mr. Mansfield referred to the Third Amendment to the contract with the City of New Yorkwhich the Board is required to ratify. He added that the CACC has been operating under this contract since January 1997. Ms. Joyce referred to a meeting with Deputy Mayor Randy Mastro who was advised of the CACC's advertising budget problems, and stated that he would make sure there was no cut in advertising. Mr. Doherty promised to speak with Mr. Mastro about this matter.
Mr. Gessman explained the budget for 1997. Mr. Davis asked about the term salary accrual and was informed that it refers to positions that are not filled. Mr. Doherty asked about the budget for advertising. It was noted that according to the City, advertising is included in the miscellaneous account. Mr. Gessman referred to the March year to date figures and noted the favorable and unfavorable variances. The personnel expense showed a favorable variance because of the vacant positions and OTPS showed an unfavorable variance. He made specific reference to the total OTPS variance and suggested that reports for April and May be prepared to see if the trend continues. He also suggested that reports be prepared on a monthly basis. Mr. Davis noted that he had requested this type of report earlier in the year.
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Mr. Gessman announced his resignation from the CACC. He was offered a position with one of the firms he interviewed with prior to coming to CACC. Mr. Gessman explained that his acceptance was based on the fact that he would be saving a lot of travel time since his new job is only 20 minutes from his home and included a significant pay increase. Mr. Mansfield commended Mr. Gessman for the work he had done.
In light of Mr. Gessman's resignation, Mr. Davis enquired about the City providing the CACC with someone to help. Mr. Doherty promised to speak with the Director of OMB. Mr. Doherty expressed his thanks to Mr. Gessman for the presentation.
The Board went into executive session. The Board came out of executive session. There being no other business before the meeting, the meeting was adjourned.
/s/ Douglas M. Mansfield
Secretary of Corporation (Seal)
Adopted by 2-0, 2 abstained vote
on Sept. 9, 1997
MINUTES
BOARD MEETING 6/23/97 -12:00 p.m.
Location: 1133 Sixth Avenue, Rm. 24D
New York, New York
Board Members and Officers present:
John Doherty, Chairman (available by telephone)
Yolanda Jimenez Director (available by telephone)
Dr. Daniel Ricciardi, Director (available by telephone)
Lia Albo, Director
Dr. Benjamin Mojica, Director
Arlene Pedone, Director
Todd Davis, Director and Treasurer
Douglas Mansfield, Secretary
The meeting commenced at approximately 12:30 pm. This meeting was called to discuss the Board's plan for filling the vacancy in the office of the Executive Director. Mr. Doherty welcomed the new Board members Dr. Daniel Ricciardi and Arlene Pedone.
Mr. Doherty explained to the members that while the search continues for a permanent executive director, the City has agreed to provide the CACC with a City manager, Marilyn Haggerty-Blohm who will act as executive director. Mr. Doherty stated that he had known Ms. Haggerty-Blohm for a number of years. She is very capable of managing the operations of the CACC until such time that a permanent executive director is appointed.
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Mr. Doherty made a motion for Marilyn Blohm to act as Executive Director.This was seconded and approved by a 5 - 2 vote. Mr. Davis and Ms. Albo voted against approval. The Resolution stated 'the CACC appoints Marilyn Blohm as acting Executive Director while the CACC continues to search for a permanent Executive Director'.
Yolanda Jimenez signed off the telephone at approximately 12:50 pm.
There was a discussion regarding setting up a search committee responsible for finding an executive director. A motion was made to set up the search committee and approved by a vote of 6 - 0. The committee is composed of John Doherty, Todd Davis and Lia Albo. Dr. Ricciardi signed off at approximately 1:00 pm. Mr. Doherty signed off at approximately 1:03 pm.
There being no other business before the meeting, the meeting was adjourned.
/s/ Douglas M. Mansfield
Secretary of Corporation (Seal)
Adopted by 4-0 vote
on Sept. 9, 1997
MINUTES
BOARD MEETING -9/9/97 -1:00 p.m.
Location: 1133 Sixth Avenue, Rm. 24B
New York, New York
Board Members and Officers present:
John Doherty, Chairman
Lia Albo, Director
Dr. Benjamin Mojica, Director
Arlene Pedone, Director
Dr. Daniel Ricciardi, Director (available by telephone)
Marilyn Haggerty-Blohm, Acting Executive Director
Douglas Mansfield, Secretary
The meeting commenced at approximately 1:15 p.m.
Dr. Daniel Ricciardi requested that the Board meeting be held in the mornings since it is not convenient for him to attend in the afternoons.
The minutes of the meeting of June 23rd was approved by a 4 - 0 vote. The minutes of The June 11th, March 31st, and February 5th meetings were approved by a 2-0 vote.
Ms. Haggerty-Blohm, Acting Executive Director presented her report. She stated that several issues needed to be addressed and with the cooperation of the staff, there has been significant improvement. One primary area of concern is the fiscal operations of the CACC. Ms. Haggerty-Blohm mentioned that the CACC had several Comptrollers in a short time and recently a new Comptroller from a not-for-profit organization was hired. She noted that apart from the budget provided by the Department of Health there was no operating budget that reflected the actual expenditure of the CACC. Ms. Haggerty Blohm stated that as of January 1, 1998 and as part of the contract with the Department of Health, there will be a budget that reflects the operations of CACC which will track how expenditures are being made at the shelters and at 11 Park Place. Ms. Haggerty Blohm announced that the City has agreed through the Mayor's Office of Operations for the CACC to have, on loan, the services of an Urban Fellow, a graduate from a grad school. This individual will work with senior management at CACC on the development of standard operating procedures for fiscal, adoption, intake and veterinary protocols which will enable everyone to be familiar with current operating policies. It is hoped that this will be done electronically so that updating could be simple and effective. Ms. Haggerty-Blohm made reference to adoptions, a vital area of the CACC's operations which has gotten less attention than other areas and alluded this to the organization developing in its stride. She added that even though statistics show that adoptions are on the increase each year, in her opinion there is still need for greater focus in this area. Ms. Haggerty-Blohm noted the support of the senior staff of the CACC in working to set up a program whereby adoptions would get more attention. She announced that the CACC recently received a grant from the Krumholz Foundation which would allow the CACC to hire a consultant on a short term basis to develop an adoptions program with an independent focus, separate from the control elements of the CACC. Ms. Albo asked if the CACC could not consult with other facilities thereby eliminating the cost of hiring a consultant. Ms. Haggerty-Blohm stated that there has been communication with other facilities but what the CACC really need is an expert to select the best approach instead of various facilities wanting to do things their way. She further stated that once the consultant has reviewed the adoption program the City is willing to provide an Adoptions Coordinator to oversee adoptions in all the shelters.
Ms. Haggerty-Blohm discussed the work being done at the Brooklyn shelter. She mentioned that with the help of Shoreline, new cages will be redesigned to better house the animals. One of the suggestions to the City for the Manhattan shelter is that the garage be converted into an intake and holding area. Adoptions would then be transferred to the second floor which would improve the environment for this program. All the cages in Manhattan will be redesigned. She noted that a walk through of the Manhattan shelter with consultants of the Department of Design and Construction is scheduled for the following week.
Ms. Haggerty-Blohm announced that an advertising campaign is scheduled to begin in mid September and the IAMS company has agreed to sponsor a Pet Appreciation Day scheduled for November 1st. This event will be held in Queens and Staten Island at two convenient locations, and the Borough Presidents have agreed to co-sponsor the event with the CACC. She explained that this venture will be a way for people to get to know the CACC in a positive way. There will also be a mini-adoptathon in Manhattan on October 5th, the day of the blessing of the animals.
Ms. Haggerty-Blohm noted the increase in adoptions and a decline in euthanasia from June 1996 to June 1997. She stated that all animals taken by North Shore Animal League are now being micro-chipped and discussions are underway as to how the CACC will be reimbursed for the micro-chip, possibly in the form of a yearly grant. After meeting with personnel from the IAMS company the CACC has agreed to continue purchasing food from the company. It was noted that there is need for more focus on security especially at the full service shelters. With regard to staff training issues, Ms. Haggerty-Blohm-stated that she had meetings with the ASPCA and NSAL. Dr. Ricciardi requested a report that reflects current spending. Ms. Haggerty-Blohm informed Dr. Ricciardi that on January 1, 1998, the CACC will enter into a new contract with the City and it may be possible to provide some information in another two or three months. Dr. Ricciardi stated that at the moment he did not know what the current budget figures were. Ms. Haggerty-Blohm promised to furnish him with some information. Mr. Doherty asked about the volunteer program and was informed that there is need for more volunteers to work in certain areas at the CACC. Dr. [sic] Doherty supported the need for more statistical reports on intake, adoption, spay/neuter and euthanasia, for comparison. He also referred to the Chameleon system. Ms. Haggerty-Blohm explained the Chameleon system and how it will benefit the CACC. She noted that there were several difficulties along the way in trying set up the system, however, it seems that the technical difficulties are now being resolved. Discussions are being held with DOH toward getting this system in place hopefully by the end of 1997. Mr. Doherty asked the members opinion of how often a meeting should be held. It was agreed that meetings will be held bi-monthly. Dr. Mojica asked about the vacant building adjacent to the Brooklyn shelter. Ms. Haggerty-Blohm explained that there are a number of options for the building and proposals will be presented to the Board at a later date.
The meeting went into executive session at approximately 2:10 p.m. The meeting came out of executive session.
There being no other business to discuss before the meeting, the meeting was adjourned.
/s/ Douglas M. Mansfield
Secretary of Corporation (Seal)
Adopted by 5-0 vote
on Nov. 18, 1997
MINUTES
BOARD MEETING -11/18/97 - 10:30 a.m.
Location: 125 Worth Street, Rm. 720
New York, New York
Board Members and Officers present:
John Doherty, Chairman
Lia Albo, Director
Dr. Benjamin Mojica, Director
Todd Davis, Director (available by telephone)
Yolanda Jimenez, Director
Arlene Pedone, Director
Dr. Daniel Ricciardi, Director
Marilyn Haggerty-Blohm, Acting Executive Director
Douglas Mansfield, Secretary
The meeting was called to order at approximately 10:35 a.m. Mr. Davis called in about the same time. The minutes of the meeting of September 9, 1997 were approved by a 5-0 vote. Yolanda Jimenez and Lia Albo arrived after approval of the minutes. Mr. Doherty asked about the services of the Urban Fellow to which Ms. Haggerty-Blohm stated that a graduate student at Columbia University from the Mayor's Office of Operations will be on loan to the CACC to work on operating procedures. Ms. Haggerty-Blohm noted that "Pet Appreciation Day" was rained out. She further stated that all dogs sent to North Shore Animal League are micro-chipped and they have agreed to pay CACC $30,000.
Budget
Ms. Haggerty-Blohm distributed a budget report to the members. She explained that the 1997 projected budget of 5.7 million dollars represents CACC expenditures and exceeds the 1997 adopted budget of 5.4 million dollars, part of which will be absorbed through revenue. It was noted that the CACC was working with the Department of Health to clear the deficit. The City has committed to an additional amount of $532,000, so the CACC is expected to start the new year with 6.2 million dollars. Ms. Haggerty-Blohm noted that most of the $532,000 will go toward staffing and some toward advertising, equipment purchases, more computers for the shelter so that every ward would be Chameleon accessible. She stated that the budget did not show the other CACC expenses which are handled by the City. Discussions are being held with DOH to have a budget that reflects these expenses. Dr. Ricciardi asked whether the expenses for 'special events' is taken from the advertising budget. Ms. Haggerty Blohm explained that usually a donation is made for these events. Mr. Davis asked if the CACC showed a shortfall. Ms. Haggerty-Blohm stated that for fiscal 1997 there will be a deficit of about $310,000 but that it was her expectation that as the contract is negotiated before the end of the calendar year, between the CACC's revenue and the City's commitment the new year will begin without a deficit. She explained the grants and contributions as outlined in a document distributed to the members. Mr. Davis noted his idea for a monthly budget and for the Board to be informed at each meeting. Ms. Haggerty-Blohm referred to the fact that there was no previous budget structure for the organization and noted the changes whereby each shelter will be given an operating budget, and the monthly accounting could commence in January 1998. Mr. Doherty asked that future budgets reflect all the income.
Rehab Work in Brooklyn and Manhattan
Ms. Haggerty-Blohm reported on the status of the rehab work on Brooklyn and Manhattan shelters. She noted that there have been changes in the design for both shelters. Rehab work in Brooklyn has expanded beyond the code compliance to facilitate the operations of an animal shelter. The adoption facilities will be moved to the front of the building so that individuals coming into the shelter to adopt will not come in contact with other animals held in the shelter. This project is expected to be completed over the Summer of 1998. The garage at the Manhattan shelter which is used for storage will be converted into an intake and holding facility which would allow for additional space in the main building to be used for adoption purposes. Animals for adoption will be on the second floor where individuals after being pre-screened on the first floor, can interact with them which will help the adopter in selecting the right pet. Ms. Haggerty-Blohm stated that the CACC is working on the design for the Manhattan shelter with the Department of Health and the Department of Design and Construction, and renovation should begin immediately following the completion of work on the Brooklyn shelter.
Spay/Neuter
Ms. Haggerty-Blohm discussed the spaying and neutering of animals adopted from the Brooklyn shelter. She noted that current arrangements with a participating veterinarian to have animals from the Brooklyn shelter spayed or neutered will be bid out in approximately January 1998. Dr. Ricciardi suggested that an area be set up in the Brooklyn shelter to facilitate this procedure where veterinarians would come in on different days. Ms. Haggerty-Blohm explained that there is a clinic in Brooklyn which is the section under renovation and discussion is under way to determine the operation of the clinic that would be beneficial to the CACC. She added that recommendations will be presented to the Board shortly. Mr. Doherty asked about increasing the Manhattan shelter spay/neuter rate. Ms. Haggerty-Blohm stated that the spay/neuter rate at the Manhattan shelter is around 70% which is a significant improvement. Ms. Albo noted that her clinic receives animals that were adopted out and that are of age to be altered prior to adoption. Ms. Haggerty-Blohm explained that if an animal is not physically fit to withstand the stress of the surgery, and the adopter seems responsible then the animal is adopted out with the expectation that the adopter will have the surgery done as soon as possible. Ms. Haggerty-Blohm informed the meeting that the CACC has sent a proposal to the American Humane Association for training of participating veterinarians in early spay/neuter procedures. She discussed the extent of the proposal.
Statistics - FY '97
Ms. Haggerty-Blohm noted that forms used to submit this data will be revised to provide a clearer understanding of the figures. She also offered a detailed explanation of the breakdown of the numbers.
Volunteer Program
Ms. Haggerty-Blohm noted that volunteer program is on going at the Staten Island Pet Receiving Facility, Manhattan and Brooklyn shelters. She stated that an ad was placed in the New York Times for a Director of Adoptions and Volunteer Services who once on board will be responsible for both programs.
Executive Director
Mr. Doherty noted that as Acting Director of the CACC, Ms. Haggerty-Blohm has been very effective much to the benefit of the CACC. Mr. Doherty stated that Ms. Haggerty Blohm will continue as Acting Executive Director until such time that a permanent Executive Director is found. There was a discussion regarding time constraints and the search for a new director. Mr. Doherty suggested that this matter be discussed at the next Board meeting by which time Ms. Haggerty-Blohm may be in a position to inform the Board of her length of stay.
Other Business
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XXXXXXXXX Proposed Resolution 97.04 was approved by a 7-0 vote.
The meeting went into executive session. The meeting came out of executive session.
There being no other business before the meeting, the meeting was adjourned.
/s/ Douglas M. Mansfield
Secretary of Corporation (Seal)
Adopted by 6-O vote
on Feb. 4, 1998
